Privacy Policy

This Privacy Policy applies to all Arica Institute websites.

By using these websites, you agree to the collection and use of your personal information as described in this policy. Arica Institute reserves the right to make changes to this policy, and such changes will be binding on you. If we make any significant changes to this policy, we will notify you by posting a notice of such changes on this privacy policy page. Please check back regularly to see if there have been any changes to this policy, which you can determine by reviewing the effective date listed below. By continuing to use the Site after those changes become effective, you agree to be bound by the revised privacy policy.

We maintain strict security procedures in the storage and disclosure of all membership and Sponsor information.

Please contact Arica Institute at contact@arica.org with any concerns or questions you may have. The personal information you submit in Contact, Payment, or Application forms is stored in a secure database on these websites. Submitted forms are emailed to you and Arica Institute. Payment information is posted to a secure installation of QuickBooks Online. Contact information may be stored in secure databases and in documents stored in a Google Workspace, or in secure databases on our hosting services.

WE DO NOT SELL YOUR PERSONAL INFORMATION.

Summary

We will never spam you or give your personal information to anyone without your permission, except for Arica Training Sponsors wishing to contact active members of Arica Institute, and as may be required by law.

You will be added to the Arica Institute database and mailing lists. You may unsubscribe at any time.

Except for licensed Arica Training Sponsors and Organizers, we do not share your Personal Information with third parties for their direct marketing purposes.

What Information Do We Collect?

We receive all or a portion of the following information, depending upon whether you are an enquirer or training participant:

Personal: Name, Full Address, Birth Year, Email Addresses, Phone Numbers.

Financial Information will be received if you make a purchase.

Links to Other Websites

Our websites contain links to other websites of interest; we do not, however, have any control over the other websites.

Cookies

The software on which these websites are based uses cookies to enhance your experience of the websites. We do not require registration to use these sites, except for payment processing. Payment processors we use may or may not use cookies to ensure the validity of financial transactions.

Contact us

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by clicking Contact at the bottom of this page, or by mail using the details provided below:

Arica Institute, Inc.
27 North Main Street, Suite #6,
Kent CT 06757

Special Notice to European Union Area, Switzerland, and United Kingdom Users

The following provisions apply only to users residing in the European Union Area, Switzerland, and the United Kingdom.

Please note, pursuant to the EU General Data Protection Regulation (“GDPR”), we are required to provide those residing in the EEA, Switzerland, and the United Kingdom (hereinafter, the “EU Users”) additional information and rights related to the Personal Data we collect about them. We summarize such information and rights below.

For the purposes of this GDPR Privacy Notice section, “Personal Data” means any information relating to an identified or identifiable person.

Purpose for Information Collection

As noted in this Privacy Policy, you may visit our Site without being required to provide us with any Personal Data. However, should you decide to provide such information, the information we collect will be used to meet your requests, or to provide you with the applicable information or service requested, and as further described herein.

Legal Grounds for Processing Personal Data

Arica will process personal data that we receive from EU Visitors on the ground that it is in our legitimate interest for the effective administration of the Site, to fulfill and/or address your requests, or to provide certain services.

Sharing Your Personal Data

We may share your Personal Data as further described in this Privacy Policy.

Your Information and Your Choices; Withdrawal of Consent

GDPR provides EU Visitors with additional rights in respect to the Personal Data we hold about you, including:

• The right of access
  If you ask us, we will confirm whether we are processing your Personal Data and, if necessary, provide you with a copy of that Personal Data (along with certain other details).
• Your right to correction (rectification)
  If the Personal Data we hold about you is inaccurate or incomplete, you are entitled to request to have it corrected.
• Your right to erasure
  You can ask us to delete or remove your Personal Data in some circumstances, such as where we no longer need it or if you withdraw your consent (where applicable).
• Your right to data portability
  You have the right, in certain circumstances, to receive a copy of Personal Data we have obtained from you or otherwise collected.
• Your right to withdraw consent
  If we rely on your consent (or explicit consent) as our legal basis for processing your Personal Data, you have the right to withdraw that consent at any time.
• Your right to lodge a complaint with the supervisory authority
  If you have a concern about any aspect of our privacy practices, including the way we have handled your Personal Data, you can report it to the relevant supervisory authority.

Upon appropriate written request we will update or amend your Personal Data, but we reserve the right to use any information previously obtained to verify your identity or take other actions that we believe are appropriate and lawful. You may access, correct, or request deletion of your Personal Data—or request that we stop any processing of your Personal Data—by contacting us at the address listed above. We will respond to your request within a reasonable timeframe. Certain requests—like being removed from our e-newsletter mailing list—can also be accomplished via our unsubscribe links.

We may need to retain certain information for record-keeping purposes, and there may also be residual information that will remain within our databases and other records, which will not be removed from such locations. Additionally, there may be circumstances in which we are not legally required to comply with your request because of the laws in your jurisdiction or because of exemptions provided in data protection legislation in general, and GDPR in particular. Finally, we are not responsible for removing or deleting information from the databases of third parties (such as service providers) with whom we have shared information about you, but we will make the request on your behalf for such removal/deletion.

Data Retention

We will retain your information for as long as needed to provide you services, or otherwise as is reasonable and customary given the nature of the relationship you have with Arica Institute. We may need to retain certain information for record-keeping purposes, and there may also be residual information that will remain within our databases and other records, which will not be removed from such locations. Otherwise, we will retain and use your information as necessary to comply with our legal obligations, operate/promote our Site, and to foster our relationship with our users. We have a data retention and destruction plan that dictates the policies and procedures related to deletion and/or destruction of all information/data.

Children’s Privacy/Note to Parents of Children Residing in the EEA, Switzerland, and the United Kingdom

We do not intentionally or knowingly collect, use, or disclose personally identifiable information about EU Visitors to our Site that are less than 16 years of age. If a child under the age of 16 submits information to us through any part of the websites and Arica becomes aware that the user submitting the information is under the age of 16, the information provided will be deleted as soon as it is discovered and not used for any purpose. If you are the parent or guardian of a child under 16 years of age and believe that they have disclosed personally identifiable information to us, please contact us, and please include in your message the same name and email address that you believe your child submitted, if applicable.

How to Contact Us

If you need to contact us for any reason related to this Privacy Policy or your use of the Site, please contact us at the following address:

Arica Institute, Inc.
27 North Main Street, Suite #6,
Kent CT 06757
United States

Email Correspondence
contact@arica.org

Privacy Policy Effective Date

This Privacy Policy is effective as of April 27, 2022.